- Overview
- Features
- Screenshots
- FAQs
Overview
Broadcast one-to-one messages without sending SPAM.
With PoliteMail email marketing software for Microsoft Outlook, you will create, send and track personalized messages to lists just as-if you sent to each individual person, right from Outlook.
PoliteMail is ideal for marketing campaigns and newsletters enabling tracking to measure the response of individuals or groups. By adding valuable features like automated opt-out compliance and undeliverable management, list management and professional template creation tools, PoliteMail turns your Outlook into an email marketing machine.
PoliteMail is different from other email marketing services, because you control your own mailing lists and your message is sent from your own authentic email server—without Bcc:'s or a disguised From: address—making your message more likely to reach the intended inbox.
When using PoliteMail you'll know what happens to all the messages you send, whether you're sending to one person, ten people, or lists of hundreds or thousands, only PoliteMail shows you the response as it happens, without having to leave your Outlook inbox.
Features
iscover new tools available right inside Microsoft Outlook
Only PoliteMail enables you to create, send and track
personalized 1to1 messages inside the world's most popular email application, Outlook.
Now send to ten, hundreds or thousands as easily as sending to one. PoliteMail is ideal for quick messages, targeted sales promotions, broadcast announcements and newsletters.
Reach every Inbox by sending messages through your own authentic email server without BCC:'s or read-receipts.
Essential Email Marketing Tools
Send personalized 1to1 email
PoliteMail allows you to send and track personalized 1to1 messages to lists
using Outlook.
Track responses in real-time
See who is opening, forwarding and clicking messages, attachments and links—without those annoying read-receipts!
Create professional messages
Create attractive messages with company logos, graphics, links and attachments—easily re-use standardized documents with one click.
Manage mailing lists
Create and share mailing lists and contacts— with or without Microsoft Exchange Server.
Import new and old files from Excel or integrate CRM data.
Become opt-out compliant
CAN-SPAM compliant opt-in/opt-out is automatic and customizable, complete with communication preferences and undeliverable handling.
Measure & improve results
PoliteMail email analytics identify what's working and what isn't—with easy to read graphical reports on your list, campaign and individual mailing performance.
Teamwork & collaboration features
Share lists & contacts
Live updates are available in real time. All lists and contacts can be shared, along with complete multi-party interaction history.
Manage email content
Be consistent with standardized product literature, follow-up and promotional materials. Simply create, save or update PoliteMail email templates to instantly distribute to your team.
New Version 2.0 Features
Visual template creator
Select a predefined template or choose your layout and colors, place logos and graphics, then easily edit right in Outlook. Hundreds of template options are available.
Outlook 2007 compatible
PoliteMail works in Office Outlook 2007 with the new ribbon interface, as well as Outlook 2003, XP and 2000.
Outlook Word editor support
Now use Outlook's Microsoft Word editor to keep valuable and familiar features like auto-correct. Create Outlook 2007 display-friendly email templates.
Logo signature builder
Want a professional looking email signatures featuring your company logo or handwritten name? PoliteMail makes it easy!
Schedule your sends
Simply set the date and time for when you want email to send.
Forward tracking
Identify who is forwarding your email, without requiring a seldom-used "forward to a friend" link.
Auto-segmentation
Automatically segment mailings, lists, and campaigns based on recipient behavior—select groups for follow-up with one click.
Use “smarter” attachments
Use a SmartAttachment™ to better reach recipients, reduce the size of email messages, and track file opens and forwards.
Comparative reporting
Compare metrics on up to four different items in one report, including lists, results, subjects and campaigns to improve future results.
Categorize your contacts
Customizable categories group contacts according to type (customers, prospects, etc.) Recipients may even select their interest categories.
A/B testing
See what works best! Automatically subdivide lists to test multiple subject lines, offers and graphics.
Save & reuse paragraphs
Simply select and drag commonly used paragraphs of text (with links and graphics) into the PoliteMail content library and reuse them anytime you want with just a click.
Screenshots
Take a look at how PoliteMail works inside of Outlook
Track response & measure results
Send personalized messages to lists
All the essential tools, right in Outlook
Create professional email campaigns & newsletters
Automatic opt-out compliance
General Features & Benefits Questions
- Is PoliteMail easy to set-up, without IT help?
- Yes. you can be up and running within minutes of downloading the software.
No IT involvement is necessary to get PoliteMail up and running. PoliteMail software doesn't require any changes or otherwise modify (or mess up!) your email server in any way. It doesn't overload your Outlook folders, even when you send to a list of thousands just one copy of the email message is stored in the outbox folder.
- How does PoliteMail work?
- PoliteMail is a software add-in that works within Microsoft Outlook.
Features like mailing list and contact management, 1 to 1 personalization, email template creation, response tracking and CAN-SPAM compliance are added to the Outlook interface as toolbars, buttons and information panels.
Unlike online email services, bulk and direct email is sent through your own authentic email server—Exchange or POP—reducing the risks of junk email delivery. You also have the option of sending through a PoliteMail mail server.
With PoliteMail Pro, you can share mailing lists, contacts, email content (like templates, links and attachments) and reports with other PoliteMail users on your account. This data is stored on a secure, centralized PoliteMail data server and automatically integrated into Outlook via any standard internet connection.
- What is Email Marketing anyway?
- Email Marketing in it's broadest sense is using email to deliver a marketing message. Obviously there is much more to it then that. The email marketing article on wikipedia does an excellent job of getting into the details.
- Is PoliteMail a better read receipt?
- Yes. One of the primary benefits of email marketing is the ability to track response, including when recipients open email messages or click links to your website.
Read receipts interrupt (and potentially annoy) recipients, forcing them to click a pop-up before they can move on with their work. Even though it is an opt-in process, people consider it an inconvenience—or even rude—and most decline the receipt.
PoliteMail's tracking technology works differently, providing transparent, real-time open/read notifications, as well as click response, forwards and file attachment options. Whether you want to track a message to one person, a group, or a list, PoliteMail lets you know what happens to the messages you send.
- How is PoliteMail different from online email marketing services?
- #1 It works within Outlook. PoliteMail extends regular email, making it easy to send 1 to 1 email to lists of ten, hundreds or thousands. Creating and tracking email marketing and newsletters is accomplished with just a few extra clicks in Outlook, and you see response without leaving your Inbox.
#2 No monthly fees. With PoliteMail, you pay for the software and corresponding services depending upon how much email you send—or set-up your own PoliteMail server.
#3 Helps you target & deliver. PoliteMail makes it easy and convenient to send targeted email to groups–or just one person. With simple personalization and mail merge features, all recipients will feel like they received an individualized message.
PoliteMail automatically segments by response behavior and interests, allowing you to send timely, more relevant follow-up messages. And by sending authentic email, PoliteMail reduces delivery risks and potential junk filtering.
- Can I turn off the powered by PoliteMail tag?
- Yes. The free trial version always includes this tag, but with your paid version just go to the PoliteMail menu, select Setup & Preferences and uncheck the PoliteMail tag option box.
If you want to remove the PoliteMail logo from the default opt-out message, just select the log and delete it from the individual message, or use the set-up wizard CAN-SPAM page to select it, delete, and save the default.
- Does PoliteMail work with Outlook Express?
- No. PoliteMail only works with Microsoft Office Outlook for Windows. PoliteMail is compatible with Outlook 2000, Outlook XP, Office Outlook 2003 and Office Outlook 2007.
- Can I send file attachments with PoliteMail?
- Yes, with PoliteMail you can use file attachments in your email marketing messages. Because PoliteMail works within Outlook it supports all of the standard Outlook email features including file attachments.
PoliteMail also offers a Smart Attachment™ feature, which enables you to track attachments.
- Can I send from multiple email addresses?
- Yes. One user may send from any of their valid Outlook email addresses (profiles or accounts). To send for someone else, set-up the standard Outlook delegate privileges.
- What are the main benefits of using PoliteMail?
- 1. Do more with what you already have in place. Extend your investment in Outlook and Exchange and enable 1 to 1 email marketing with the email tool people already know how to use.
2. Cut costs, look professional. Email is less expensive, and more measurable than any other marketing and advertising. Adding email to marketing campaigns gives customers and prospects the opportunity to take immediate action and interact. With PoliteMail templates your message will be consistent and on-brand. .
3. Measure results and ROI. Know what happens to the email you send. PoliteMail response tracking and graphical analytics yield the email metrics and reports you need to measure success and improve over time.
- How long does it take to send to a list 1,500 people?
- About 15 minutes. On average, PoliteMail users are able to send between 3,000 and 6,000 messages per hour, epending upon their network connection, bandwidth, and internet connection speed.
