Overview

• Simplify the management and look and feel of everyday business email from a single central point

• Standardize and raise the quality of basic email 'dressing': disclaimers, logos, signatures, contact information

• Apply this content selectively and appropriately, using customized rules

• Add value with cleverly-timed promotional slogans or 'news bites'

• See exactly what’s been sent via the Sent Items folder

• Designed for Microsoft Exchange 2007 and Exchange 2010

• Supports any email client that submits to Exchange - eg Outlook Web Access, smartphones, PDAs & BlackBerrys

• Scalable for any size of organization

For businesses of all shapes and sizes, disclaimers are a fact of life. Exclaimer Mail Disclaimers turns this into a competitive advantage, allowing businesses to add value by reinforcing their corporate identity and brand style.

This can be achieved by automatically adding professional signatures, contact information and high-impact brand messaging to designated outbound messages. Exclaimer Mail Disclaimers gives you full, central control over the additional content that is displayed, managing who sends what, to whom, when, and in what context, thanks to its sophisticated rules engine.

So, change the way you look at email disclaimers. Make them work for you!

 

Features

Exclaimer Mail Disclaimers is the ultimate server-based email disclaimer and brand management solution.

Supporting both Microsoft Exchange 2007 and Exchange 2010, this comprehensive, rules-based mail utility ensures disclaimer compliance while encouraging businesses to enhance their image and market exposure through the addition of short, timely promotional messages to outbound messages.

This powerful, rules-based tool can be customized easily, ensuring that the additional content is included appropriately, according to the context, sender, recipient and any specified timing.

What's more, the exact content of the outgoing email, with these automated additions, can be reflected in the Sent Items folder, allowing users to keep – or print - an accurate record of the content that has been distributed.

Disclaimers

For businesses of all shapes and sizes, disclaimers are a fact of life, ensuring that the correct company registration details as well as appropriate legal clarifications are attached to every message leaving the company network.

Exclaimer Mail Disclaimers takes this a stage further, providing an opportunity to add value to this house-keeping activity by enforcing a business’s corporate identity and brand style. This can be done by automatically adding approved signatures, valid contact information and high-impact brand messaging to all - or specifically designated - outbound email messages.

Create professional email signatures

Create your own or use ours. Exclaimer Mail Disclaimers includes an extensive library of ready-to-use email disclaimer templates so you can create professional-looking emails right away by simply inserting your company logo and corporate information. Alternatively, create your own designs and templates with our easy-to-use tools.

Insert banner ads and RSS feeds into your emails

With Exclaimer Mail Disclaimers, you can create and manage web-style banner ad campaigns and then insert these into your messages. In this way, email recipients can be kept up to date with new product releases, service upgrades, company news, events and even competitions. Or simply use banner ads to raise brand awareness. You can also include RSS feeds from company blogs or events, to keep customers, prospects, business partners and investors in the loop about all the latest news from your business.

Total flexibility

Exclaimer Mail Disclaimers gives you full control over the additional content that is displayed, and to whom, with its rules engine. This can be managed by:

 

• Recipient, or group of recipients
• Sender, or group of senders
• Keywords in subject, body or Internet header
• Any Active Directory attribute
• Specified date range
• Specific time patterns (eg days of the week)
• Specific times of the day
• Any combination of the above

Email branding

To understand the importance of email branding, consider:

• How frequently do I send emails to clients or business prospects?
• Are they memorable?
• What, if anything, do they say about my business?

Remember: the look of your email correspondence has as much impact as your corporate stationery – even more so when you consider the volumes of emails that are sent every day. Why waste such a valuable opportunity?

System Requirements

The list below shows the basic system requirements for Exclaimer Mail Disclaimers.

Exclaimer Mail Disclaimers can run in a number of configurations and environments, including on an Exchange 2007 & 2010 server or on a Windows 2003/2008 server without Exchange installed.

The performance of the server will depend upon the email load, disclaimer complexity and the complexity of the rules that you have set up. In a normal environment, Exclaimer Mail Disclaimers can be installed on an Exchange server without affecting throughput.

Operating System

For Exchange 2007/2010
Microsoft Windows Server 2003 x64 (all versions), Windows Server 2003 R2 x64, Windows Server 2008 x64 (all versions) and Windows Server 2008 R2 x64 .

Processor

For Exchange 2007/2010
x64 architecture-based computer with Intel processor that supports Intel Extended Memory 64 Technology (Intel EM64T) or AMD processor that supports the AMD64 platform; Intel Itanium family IA64 processors are not supported.

RAM

For Exchange 2007/2010
2 GB of RAM per server or better

Free Hard Disk Space

350MB (Megabytes) or better

Monitor

Super VGA (1024 x 768) resolution or better

Video Card

4MB of RAM (video RAM or VRAM) or better

Exchange Server Roles

Microsoft Exchange Hub Transport Server

Microsoft .NET Framework

Microsoft .Net Framework 2.0 Note: For Sent Items Update you require Microsoft .Net Framework 3.5

Software

A Windows 2003 or better Active Directory environment.

Screenshots

The Console

The Wizards